K8FIT RETREAT TERMS & CONDITIONS

Please read these Terms & Conditions carefully before registering. By submitting your registration and payment, you acknowledge that you have read, understood, and agreed to the following:

1. Booking Agreement

Your registration and payment constitute a legally binding agreement between you (“Guest”) and K8FIT / Kate Moynihan (“Host”).

Each guest must complete their own registration form and agree to these Terms & Conditions individually.

2. Payment Terms

Payment may be made via Zelle or Venmo.

A non-refundable deposit of $750 is required to reserve your space upon booking. Payments are transferable, but it is your responsibility to find someone to take your spot.

The remaining balance will be split into two payments:

  • Second installment: 50% of the remaining balance due October 8, 2026

  • Final installment: Remaining balance due February 4, 2027

All payments must be received by the final due date. Payments more than five (5) days late may result in cancellation of your reservation without refund, at the discretion of K8FIT.

By submitting payment, the Guest agrees not to initiate chargebacks or payment disputes for services provided under these Terms & Conditions.

3. What’s Included

Your retreat package includes:

  • 7 nights accommodation

  • Daily yoga, meditation, and fitness classes

  • Meals provided by the retreat center

  • Round-trip taxi and boat transportation to and from the retreat center

  • Access to retreat facilities

4. What’s Not Included

The following are not included:

  • Airfare

  • Travel insurance

  • Alcohol, spa services, and optional excursions

  • Personal expenses and gratuities

  • Additional transportation costs outside of scheduled retreat transfers

  • Medical expenses or emergency services

5. Travel Insurance Requirement

Travel insurance is strongly recommended and encouraged to protect your investment in the event of cancellations, illness, injury, travel delays, missed flights, lost baggage, or other unforeseen circumstances.

Guests are solely responsible for obtaining any desired travel insurance coverage.

6. Room Selection & Occupancy

  • Rooms are assigned on a first-come, first-served basis

  • All pricing is per person

  • Shared room reservations require all occupants to complete registration

  • Room availability is not guaranteed until the deposit payment has been received

7. Roommate Matching Policy

If you select a shared room without identifying a roommate:

  • Roommate matching is not guaranteed

  • K8FIT reserves the right to assign roommates at its discretion

  • If occupancy changes after booking, any applicable pricing adjustment (minus processing fees) may be issued

8. Cancellation Policy

All retreat payments are final and non-refundable, including cancellations resulting from:

  • Scheduling conflicts

  • Illness or injury

  • Family emergencies

  • Travel delays or missed transportation

  • Personal circumstances of any kind

No refunds, credits, or exceptions will be provided.

9. Retreat Cancellation or Changes by Host

K8FIT / Kate Moynihan reserves the right to cancel, postpone, modify, or relocate the retreat due to unforeseen circumstances, including but not limited to:

  • Natural disasters

  • Severe weather

  • Pandemics or health emergencies

  • Government restrictions

  • Insufficient enrollment

  • Transportation disruptions

  • Events beyond reasonable control

In the event of cancellation by K8FIT, guests will receive a refund of payments made, less any non-recoverable expenses already incurred on behalf of the retreat.

K8FIT / Kate Moynihan is not responsible for additional personal expenses incurred by guests, including but not limited to airfare, hotels, transportation, equipment purchases, travel costs, or lost wages.

10. Assumption of Risk & Liability Waiver

Participation in the retreat may include yoga, strength training, swimming, hiking, boating, fitness activities, excursions, and other physical or recreational activities.

By participating, you acknowledge and voluntarily accept all inherent risks associated with these activities, including the risk of injury, illness, accidents, property damage, disability, or death.

You voluntarily assume full responsibility for your participation and release, waive, and hold harmless K8FIT, Kate Moynihan, retreat staff, contractors, instructors, venue operators, and affiliates from any claims, liabilities, damages, losses, expenses, or causes of action arising from participation in the retreat.

11. Medical Responsibility

By registering, you confirm that:

  • You are physically and mentally capable of participating in retreat activities

  • You understand participation is voluntary

  • You will inform the Host of any injuries, medical conditions, allergies, dietary restrictions, or limitations that may affect your experience

Guests are solely responsible for all medical expenses incurred during the retreat, including emergency transportation, treatment, hospitalization, medications, and related costs.

12. Dietary Restrictions & Allergies

While dietary preferences and restrictions may be communicated to the retreat center, K8FIT cannot guarantee an allergen-free environment and is not responsible for allergic reactions or dietary-related issues.

13. Travel Delays & Missed Transportation

Guests are solely responsible for arriving on time for flights, transfers, boat transportation, and retreat check-in times.

K8FIT is not responsible for costs associated with missed flights, missed transfers, delayed transportation, or additional travel expenses incurred by the Guest.

14. Participant Conduct

K8FIT reserves the right to remove any participant from the retreat, without refund, if behavior is determined to be disruptive, unsafe, abusive, intoxicated, illegal, or negatively impacts the experience of other guests or staff.

15. Photography & Media Release

By participating in the retreat, you grant permission to K8FIT / Kate Moynihan to photograph or record video during the retreat and to use such content for marketing, promotional, website, email, and social media purposes without compensation.

16. Privacy

Your personal information will be used solely for retreat administration, communication, and related K8FIT offerings. Your information will not be sold or shared with third parties unrelated to retreat operations.

17. Travel Requirements

Guests are solely responsible for obtaining and maintaining all necessary travel documents and complying with all applicable entry requirements, health regulations, passport requirements, and travel regulations for Mexico.